Service Coordinator



First of all, relax. You have been chosen by God for the role of Service Coordinator for a very special reason. It was truly the Holy Spirit. He believes you can do it and He has given you all the skills it takes to make this happen.

Who am I and what am I doing?

The role of the Service Coordinator is to oversee the setup of the main conference room, transforming it to a peaceful retreat environment. During the retreat, this will involve staying ahead of the retreat, anticipating what comes next and being prepared. The Service Coordinator should support the Main Evangelizer, Hospitality Coordinator, and Chapel Coordinator as needed.


32 Weeks Prior

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24 Weeks Prior

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20 Weeks Prior

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16 Weeks Prior

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12 Weeks Prior

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8 Weeks Prior

* Pray!

One of the most important parts of this retreat is prayer, prayer and more prayer. Prayer is the strong foundation upon which this entire evangelization process is built and cannot be stressed enough. Fortunately, in our Catholic faith we have an arsenal of prayer choices -- Mass, rosary, novenas, fasting, adoration, etc. -- to draw from.

Be aware of Team meeting dates and locations

The Retreat Coordinator and Main Evangelizer should have already secured these.

  • Team Meeting #1 - 4 weeks prior to retreat
  • Team Meeting #2 - 3 weeks prior to retreat
  • Team Meeting #3 - 2 weeks prior to retreat
  • Adoration Hour (optional) - week of retreat

4 Weeks Prior

Begin preparation for main conference room

Coordinate with the parish office for anything needed for main conference room (podium, microphone, chairs, writing board, etc.).

Go to Team Meeting #1

3 Weeks Prior

Go to Team Meeting #2

2 Weeks Prior

Confirm volunteers

Check in with all your volunteers to confirm that they are on-board and ready to go.

Go to Team Meeting #3

1 Week Prior

Go to Team Adoration Hour (if applicable)

Oversee setup of main conference room

Prepare music handouts

Either obtain hymnals or copy music that the music team has selected.

During Retreat Weekend

Coordinate setup each day

After Retreat Weekend

No tasks during this time...