One of the most important parts of this retreat is prayer, prayer and more prayer. Prayer is the strong foundation upon which this entire evangelization process is built and cannot be stressed enough. Fortunately, in our Catholic faith we have an arsenal of prayer choices -- Mass, rosary, novenas, fasting, adoration, etc. -- to draw from.
The Retreat Coordinator and Main Evangelizer should have already secured these.
Coordinate with the parish office for anything needed for main conference room (podium, microphone, chairs, writing board, etc.).
Check in with all your volunteers to confirm that they are on-board and ready to go.
Work with Main Evangelizer to make copies of any necessary handouts.
Either obtain hymnals or copy music that the music team has selected.